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Events Coordinator

Boston, MA
Working closely with the Senior Marketing & Communications Associate, Global Head of Marketing & Communications and Global Marketing team, the candidate will handle events relative to all areas of the Firm including, Investment Banking, Research, Sales & Trading, etc. The candidate must have strong interpersonal skills, willingness to contribute to the team in a capacity outside of specific job function if needed, collaborative mentality and willingness to travel (15 – 20%). 
 
  • Assist in the development of strategy, marketing and execution of global conferences and events.
    • Build preliminary anticipated budgets for approval by Executive operating committee
    • Work with each team sponsor to determine location, date, etc.
    • Venue Search & consolidating of individualized budgets
    • Contract review and negotiations with venue
    • Coordinate internally on inviting and confirming corporate participants
    • Build registration site
    • Develop & distribute Invite both internally & externally
    • Communicate with confirmed companies on all logistics, planning, 1x1 meetings, etc.
    • Manage and track all confirmations, declines, meeting preferences, etc.
    • Build and communicate overall program agenda and meeting schedules
    • Coordinate with venue on all logistics, BEOs, etc.
    • Onsite meeting management
    • Setup, staging, F&B, registration and check-in process, branding, etc.
  • Event types include: single and multi day investor conferences, inclusive of company meetings and one on one meetings; single day one on one meeting based conference (held both in office and offsite); internal offsite meetings; specialty keynote events; investment banking closing events (experiential events, dinners, etc.); internal social events (holiday events, seasonal outings); executive meetings and off sites
  • Venue relationship management
  • Venue tracking for key geographical locations including venue type, logistical accommodations, etc.
Skills:
  • Strong written and verbal communication skills.
  • Demonstrates a strong work ethic and commitment to team and department.  Ability to multi-task and respond quickly to client requests with a strong attention to detail.
  • Proficiency in MS Office Suite, specifically PowerPoint, Word and Excel.
  • Proficiency in Adobe creative suite such as: InDesign, Illustrator, Photoshop and Dreamweaver a plus
 
Education/Experience:
BA or BS degree
2-3 years of event experience necessary, preferably in the financial services industry
 
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